Hotels & Rates

Hotel accommodation can be reserved in Cape Town through the intermediary of Turners Conferences who have secured preferred rates for participants. All hotel accommodation rates quoted on the hotel booking form are in South African Rands and are per room and per night, breakfast and service taxes included. The hotel category should be indicated on the hotel booking form. Please also indicate which other category we should book in case the chosen one is fully booked. Please note, hotels are not within walking distance of Kirstenbosch Gardens. Shuttle transportation can be reserved through Turners.

Please note, hotels are not within walking distance of Kirstenbosch Gardens.

The following hotels have been especially reserved for the congress and preferential rates have been negotiated.

All published prices are subject to change without prior notice. This may be due to currency regulations and/or changes in duties or Government taxes.

For full details of the hotels, please click on the name of the hotel below.

Southern Sun Newlands Room Category & Rate per night Standard Room - Single Occupancy ZAR 1968 Standard Twin Room - Twin Sharing ZAR 2148 Standard Room - Double Occupancy ZAR 2148 Newlands - 4.2KM from Kirstenbosch Gardens View hotel factsheet		Double Tree by Hilton Room Category & Rate per night Guest Queen Room - Single Occupancy ZAR 1669 Guest Twin Room - Twin Sharing ZAR 2030 Guest Queen Room - Double Occupancy ZAR 2030 Woodstock - 8.9KM from Kirstenbosch Gardens View hotel factsheet		Park Inn by Radisson Foreshore Room Category & Rate per night Standard Queen Room - Single Occupancy ZAR 2000 Standard Twin Room - Twin Sharing ZAR 2300 Standard Queen Room - Double Occupancy ZAR 2300 Foreshore / City - 11.7KM from Kirstenbosch Gardens View hotel factsheet
Hotel Sky Cape Town Room Category & Rate per night Standard Queen Room - Single Occupancy ZAR 1408 Standard Twin Room - Twin Sharing ZAR 1608 Standard Queen Room - Double Occupancy ZAR 1608 Foreshore / City - 12.1KM from Kirstenbosch Gardens View hotel factsheet		Sun Square Cape Town Gardens Room Category & Rate per night Standard Queen Room - Single Occupancy ZAR 1807 Standard Twin Room - Twin Sharing ZAR 2007 Standard Queen Room - Double Occupancy ZAR 2007 Gadrens - 11.8KM from Kirstenbosch Gardens View hotel factsheet		Garden Court Nelson Mandela Boulevard Room Category & Rate per night Standard Queen Room - Single Occupancy ZAR 1615 Standard Twin Room - Twin Sharing ZAR 1765 Standard Queen Room - Double Occupancy ZAR 1765 Walmer Estate - 8.8KM from Kirstenbosch Gardens View hotel factsheet

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Group Booking Form

Alternate Accommodation
Bed & Breakfast, guesthouse or alternate hotel accommodation not contracted for the event are available to participants who require accommodation in Cape Town. Please email your request to Bruce Rumble. Email brucer@turnersconferences.co.za.

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Booking

In order to reserve your accommodation at selected property or hotel, please submit the Online Booking Form. We request you indicate which alternate property/hotel or category we should book in case the chosen one is fully booked.

On submission of your online form you will automatically receive an email response confirming that your forms has been received.

If you have not received a response from one of our consultants within 72 hours please send an email to info@turnersconferences.co.za | brucer@turnersconferences.co.za | deveenan@turnersconferences.co.za

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Group Booking

Reservations

Group hotel accommodation can be reserved in Cape Town through the intermediary of Turners Conferences. All participating hotels including their respective rates can be found on the official accommodation page of the Congress website. All rates quoted are in South African Rands and are per room and per night, breakfast, 15% VAT and 1% TOMSA Levy are included. The hotel name including room category should be indicated on the group booking form.

Group's accommodation agreement which outlines payment terms, amendments and cancellation policies and confirmation of group reservation will be emailed on receipt of provisional confirmation from Turners Conferences. Signed copy of the agreement including the required deposit will be required within 7 days of receipt of agreement.

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Booking Confirmation

All hotel reservations will be confirmed to you in writing with the name of the hotel, the type of accommodation booked, the arrival and departure dates, the rate, and the deposit required. This will be accompanied by an invoice and request for payment.

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Payments

A 50% deposit is required to secure your reservation, payment due within seven (7) days after receipt of first invoice. Final 50% deposit is due thirty (30) prior to the start of the Congress. Payment may be processed either by electronic bank transfer or by Master, Visa, American Express or Diners Club credit card. Full details appear on the booking form.

For all group bookings (10 rooms or more), 50% deposit to be paid on receipt of first invoice, the outstanding 50% deposit to be settled thirty (30) days prior to the start of the Congress. Terms and conditions for group reservations will be outlined in contract.

All incidentals to be settled upon departure from the hotel. When opting to process payment by credit card further instructions will be emailed advising how to process payment via a secure online 3D PayGate portal. A unique reference number will be issued to you.
For all electronic bank transfer payments, event bank account details will appear on the accommodation invoice. Please specify your unique reference number. Final date for bank transfers will be 8th October 2023.

When processing Forex payment, kindly advise your bank all charges associated with Forex payment are for your own account. Turners Conferences will not be held liable for short payments received due to bank charges.

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Transportation

Turners can assist with booking a daily return shuttle from hotels to Kirstenbosch Gardens. Please send email to Deveena Naicker: deveenan@turnersconferences.co.za

Alternate options are you can contact the hotel concierge desk ad request for a meter taxi or utilise Uber.

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Terms & Conditions

Accommodation Cancellation Policy
Cancellations must be submitted to Turners Conferences in writing. You may cancel your reservation up to 15th August 2023 with a full refund of your deposit paid less an administration fee of ZAR115.00.

Reservations cancelled after 15th August 2023 will attract the following cancellation penalties:

• 60 - 31 Days - 50% Cancellation fees apply
• 30 - 0 Days - 100% Cancellation fees apply

An amendment fee of ZAR115.00 applies to all changes made to confirmed reservations after 01st October 2023.

Should you reduce the length of your stay upon arrival at the hotel, the hotel will charge cancellation fees for the nights that you will no longer be using.

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Congress Organisers

Turners Conferences & Conventions (Pty) Ltd

Address:	PO Box 1935, Durban, 4000, South Africa
Telephone:	+27 31 368-8000
Email:	info@turnersconferences.co.za | brucer@turnersconferences.co.za | deveenan@turnersconferences.co.za

All transactions are conducted in terms of Turners standard conditions of trading. They are published on the Turners Conferences website & available on application.

There are several fake websites claiming to offer conference and destination management services, please ensure that you use our trusted online registration and destination management services for bookings.